By grouping your employees on AirMason, you can automate document access and make your HR process more seamless than ever.
Employee Groups on AirMason: Introduction
We use groups on AirMason to assign and automate access to different documents. This gives you the ability to build a personalized document library for each team member (vs a classic intranet where employees have access to all documents and must search for those relevant to them).
Having “access” means that the individual will be able to view the document when logged in to AirMason, with the option to have it displayed on their employee portal. If an employee outside of the Group tries to view this document, they’ll be unable to.
Document examples for different groups
Employee handbooks and HR policies:
Separate handbooks by location (country, state by state, different offices)
Host standalone addenda or additional policies relevant only to certain teams, locations, job titles, etc
Culture books and newsletters:
Include details specific to certain teams/locations, i.e. special perks available to their office, local places to check out, lunch spots
Personalize the onboarding experience with topical, relevant information
Build communities and share local event news with the right people
SOPs and training manuals:
Assign access to relevant training materials when onboarding new employees
Have procedures, SOPs or other role-specific documents ready and waiting in your new employees’ account
How to create Groups on AirMason
How to create Groups on AirMason
Login at your admin dashboard, then click Manage Organization
2. Hit the grey “Groups” button
3. Then + Groups to create a new Group
4. Enter the group name then hit Create
5. Repeat for as many groups as you need!
Automating employee Groups on AirMason
Whether you upload new employees or they’re brought in via a feed/integration with your human resource information system (HRIS), we can set up rules which will automatically filter and assign employees into the correct groups.
There are various parameters available to filter by on AirMason:
Location | State | Country | Team name |
Department | Division | Company | Employee type |
| Code | ID number |
|
And the rules are created based on the information you feed into AirMason. For example:
Rule | Group |
State = CA | California Employees |
Location = Remote | Field Team |
Type = Non-exempt | Hourly Employees |
Department = Marketing | Marketing Team |
Email integrations@airmason.com to see if we can integrate with your HRIS or to discuss the automatic rules you would like in place when uploading new employees to AirMason via CSV.
Quick links to Groups articles:
How to create and populate Groups on AirMason
For more support regarding employee Groups on AirMason, reach out to the Customer Success team on hello@airmason.com.