If you're hosting multiple digital documents with shared content between them, use our common page feature to invisibly link individual pages, allowing you to update one in one document and publish across all, vs having to repeat the work in multiple documents.
What does "common page" mean?
To make a page "common" is to make it available to be copied or inserted into any other document in your AirMason account, with the added backend connection allowing them to be updated in sync. You can edit this common page from any of the documents it sits within, and the updates will be made simultaneously across any other documents it appears in.
We recommend that you read this guide carefully prior to using the feature, particularly the important need-to-knows. Reach out to hello@airmason.com any time for support or best practices.
Benefits of creating common pages include:
Update multiple documents simultaneously
Ensure consistency in look, design, and branding across different documents
Save time creating beautifully tailored documents for different subsets/teams of employees
Create a more seamless, personal-feeling experience for your team members
Need-to-knows
To ensure you use this feature correctly and without inadvertently affecting any of your existing documents, there are some important things to know:
1. Common pages must have a unique page title
If a common page is added to a document which already contains a page with the same title, the common page will override the existing. There are prompts and alerts on the platform, but consider checking and/or adjusting page titles if need be before adding a common page to a document.
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2. Common pages will drop in at the end of the document
When you drop a common page into an existing document by following the steps below, you will find that page at the very end of the document you just placed it into and will need to drag to reorder this into the right spot.
Changing the order/placement of the common page in one document will not affect others; only the formatting, content and design is linked, i.e. what appears on the page. Pages will need to be reordered manually.
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3. Global Theme settings will override page formatting
So, if you have added a common page to a new document but the font is not the same, you may need to adjust your font in that document's Global Themes.
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4. Common pages will always change across any document they appear in
That is to say, a Collaborator who has access to limited documents, but which share common pages with documents looked after by other Collaborators, will be able to edit those pages despite not being able to edit that document directly.
How to make a page common
1. Enter the Editor for the document that contains the page you'd like to make common.
2. Navigate to the page tile on the left.
3. Click the common page icon.
4. Toggle "Make this page common" to "Yes".
5. Use the dropdown to choose which of your other documents to drop this page into, or choose "Add to all of my documents".
6. Click "Save settings".
The page will be dropped in at the end of any of the documents you selected. From now on, if you edit this page within any document, those changes will appear in all of the documents it sits in.
7. Voila! You'll see this symbol appear on the page tile, indicating that the page has been made common.
How to turn off a common page
When a page is no longer common, it can be edited independently of the other documents it appears in.
1. Navigate to that page in the Editor, then click the common page symbol.
2. Toggle to "No" and click "Save settings".
3. The page is no longer common. It can now be edited freely without affecting the other versions of it that remain common in other documents.
Note: This turns off the common page in this document only. The page will still appear as common in any other documents it has been added to, and will need to be turned off in each one individually.
Common pages FAQ
Does turning off a common page delete it from my other documents?
Does turning off a common page delete it from my other documents?
No. Turning it off only unlinks the page in the document you're working in. The page stays in every other document it was added to and remains common there until you turn it off in each one.
Why does my common page look different in another document?
Why does my common page look different in another document?
Each document's Global Theme settings (fonts, colors, etc.) override the page's formatting, so the same common page can look slightly different from one document to the next. Adjust the Global Themes in that document to match. See our Guide to Global Themes.
Reach out to hello@airmason.com with questions or for more information/support.