Making pages Common on AirMason
If you’re hosting multiple digital documents with shared content between them, use our common page feature to invisibly link individual pages – allowing you to update one in one document and publish across all, vs having to repeat the work in multiple documents.
What does “common page” mean?
To make a page “common” is to make it available to be copied or inserted into any other document in your AirMason account, with the added backend connection allowing them to be updated in sync. You can edit this common page from any of the documents it sits within, and the updates will be made simultaneously across any other documents it appears in.
We recommend that you read this guide carefully prior to using the feature, particularly the important need-to-knows. Reach out to hello@airmason.com any time for support or best practices.
Benefits of creating common pages include:
Update multiple documents simultaneously
Ensure consistency in look, design, and branding across different documents
Save time creating beautifully tailored documents for different subsets/teams of employees
Create a more seamless, personal-feeling experience for your team members
Need-to-knows
To ensure you use this feature correctly and without inadvertently affecting any of your existing documents, there are some important things to know:
1. Common pages must have a unique page title
If a common page is added to a document which already contains a page with the same title, the common page will override the existing. There are prompts and alerts on the platform, but consider checking and/or adjusting page titles if need be before adding a common page to a document.
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2. Common pages will drop in at the end of the document
When you drop a common page into an existing document by following the steps below, you will find that page at the very end of the document you just placed it into and will need to drag to reorder this into the right spot.
Changing the order/placement of the common page in one document will not affect others; only the formatting, content and design is linked i.e. what appears on the page. Pages will need to be reordered manually.
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How to manually add a common page
Theme settings will override page formatting
So, if you have added a common page to a new document but the font is not the same, you may need to adjust your font under the Theme tab.
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Common pages will always change across any book they appear in
That is to say, a Collaborator who has access to limited documents, but which share common pages with documents looked after by other Collaborators, will be able to edit those pages despite not being able to edit that document directly.
How to turn on the common page feature
1. Enter the Editor for the document the page you’d like to make common is within
2. Navigate to the page tile on the left
3. Click on the common page icon as seen below
4. Toggle this to “ON”
5. Optional: Use the dropdown to choose which of the other documents you’d like to drop this page into
6. Hit “Save common page”
You will see this symbol appear on the page tile, indicating that this page has been made common!
Common pages FAQ
How do I turn off a common page?
How do I turn off a common page?
Navigate to that page in the Editor, click on the common page symbol
2. Then toggle to “No” and click SAVE COMMON PAGE
Note: This turns off the common-paging in this document only. Page will still appear as common in any others it has been added to and will need to be turned off individually.
I accidentally updated a common page without unlinking it from a certain handbook. Is there a way for me to undo?
I accidentally updated a common page without unlinking it from a certain handbook. Is there a way for me to undo?
You can try the undo button on your toolbar, however if you have already nacigated away from the text box unfortunately no, there’s no undo button. However, if this was the only change you had made to the latest version, you may have the ability to revert to the previously published version and re-edit from there.
Reach out to hello@airmason.com with questions or for more information/support.