Getting started
The editor toolbar is where you can easily format text and add content inside any text box within your document. The toolbar appears the moment you click into a text box, and everything from headers and font sizes to links, tables, colors, and emojis lives here.
To open the toolbar, click inside the text box you'd like to edit. The toolbar appears across the top of that text box.
The toolbar is broken down into the following groups. A detailed guide for each can be found in this article.
Text formatting: Headers, font size, bold/italic/underline, alignment, lists, and indents
Inserting content: Add images, videos, tables, documents, and separators
More options: Spacing, text case, links, subscript/superscript, colors, tables, emojis, and source code
Undo and redo: Step back or reapply your changes
Toolbar: Text formatting
Tip: Highlight the text you'd like to change, then click a toolbar option. Most formatting applies to your selection.
1. Click "Formats" to choose a text style.
This opens a dropdown with Header 1, Header 2, Header 3, subheadings, and body text. Pick the style you like and it will apply to your highlighted text.
2. Click "Font size" to change the size of your text.
Choose a new size from the dropdown. Select "inherit" to go back to the default size set in your Global Theme.
3. Use the B, I, and U buttons to make text bold, italic, or underlined, and the alignment buttons right beside them.
The four alignment options are left, center, right, and justify.
4. Click the bullet list or numbered list button to add a list.
Use the small arrow beside each button to choose a list style, such as default, circle, disc, or square for bullets.
5. Use the increase indent and decrease indent buttons to adjust spacing from the left margin.
This works on paragraphs as well as list items.
Toolbar: Inserting content
1. Click "Insert" to add an image, video, table, document, or separator to your text box.
Choose the item you'd like to add from the dropdown. For a deeper walkthrough, see our guides on adding images to a text box and inserting or embedding a video.
Toolbar: More options
1. Click "More" to reveal a second row of toolbar options.
Click "Less" to collapse the second row again.
2. Click "Line spacing" to adjust the space between lines.
Pick a value from the dropdown (1, 1.5, 2, and so on).
3. Click "Letter spacing" to adjust the space between characters.
Choose a value from the dropdown (0, 0.5pt, 1pt, 1.5pt, 2pt, or 3pt).
4. Use the "Aa" dropdown to change the sentence case in one click.
Switch your highlighted text to uppercase, lowercase, or capitalized.
5. Click the link icon to add a link.
In the Add Link window, enter the text to display, then choose a destination: a Web Link (external URL), a Document (another document in your account), or an Anchor (jump to a spot within the same document). Tick "Open in a new tab" if needed, then click "Apply". For more detail, see our Guide to Linking.
6. Use the subscript and superscript buttons to shift text slightly below or above the line.
Handy for footnote markers, trademark symbols, and formulas.
7. Click the "A" icon to change the font color, or the highlighted "A" beside it to add a highlight color.
Pick a swatch from the palette or click "Custom…" to enter a specific HEX value.
Tip: Colors applied from the toolbar override any text colors set in your Global Theme or Page Style for that text.
8. Click the table icon to create a table right from the toolbar.
Hover over "Table" and drag across the grid to choose the number of rows and columns (for example, 3 x 3). The same menu lets you edit table properties, delete a table, or manage individual cells, rows, and columns.
9. At the end of the second row you'll find the emoji picker, paste, clear formatting, and source code buttons.
Emoji opens a picker so you can drop an emoji into your text. Paste pastes content from your clipboard. Clear formatting strips all styling from your highlighted text so it returns to the default style. Source code opens the HTML behind the text box so you can view or edit it directly.
Toolbar: Undo and redo
1. Use the undo and redo arrows at the far left of the toolbar to step back or reapply your changes.
Note: Undo and redo only work while you are live editing. Once the page is refreshed, earlier changes can no longer be reverted this way. See How to undo/redo changes for more.
Frequently Asked Questions (FAQ)
I don't see the toolbar. Where is it?
I don't see the toolbar. Where is it?
The toolbar only appears while a text box is active. Click anywhere inside the text box you want to edit and it will show up along the top of that box. If you still can't see all the options, click "More" to reveal the second row.
What's the difference between the toolbar and Global Themes?
What's the difference between the toolbar and Global Themes?
Global Themes sets the master styling for your whole document (fonts, colors, spacing) in one place. The toolbar styles one text box at a time and overrides the Global Theme for that text only. Use Global Themes for consistency across the document, and the toolbar for one-off tweaks. See our Guide to Global Themes for a full walkthrough.
How do I remove formatting I've applied?
How do I remove formatting I've applied?
Highlight the text and click the "clear formatting" button at the end of the second toolbar row. This strips all toolbar styling and returns the text to your document's default style.
Is there a general tutorial on how to use the overall AirMason editor?
Is there a general tutorial on how to use the overall AirMason editor?
Yes! This article only covers the text box toolbar. For the full editor, see How to use the AirMason editor 2.0.